London Scottish FC – Development Festival

Under 7 – Under 11 Sunday 14th October 2018

Welcome to the London Scottish Development Festival! For those who have come to this event in previous years and to our new guests, we hope you enjoy the festival and appreciate the spirit that it will be played in.

This is a fun tournament for those in all Mini age groups from U7 to U11, who may have less opportunity during the season to compete in other festivals, and it will be played and refereed in that spirit. Although competitive, the emphasis is on fun and player development.  We ask all coaches and players to act accordingly.

After much deliberation, and well-received feedback, we have eliminated Dev A and B teams in favour of completely mixed teams. Please ensure players of all abilities are afforded fair and appropriate game time.

Directions and any other information about our club can be obtained from our website www.londonscottish.com.

 

INFORMATION FOR ALL VISITORS

1. General Information
Due to the dry summer we currently have 3 pitches not in use, so please expect to see 3 deserted pitches at the Athletic Ground when you arrive! The remaining pitches are split so that the U7, U8 & U9 are playing on the northern pitches at the Athletic Ground and the U10s and U11s are on Old Deer Park (nearby to the A316). Please do not get confused the other Old Deer Park (where Richmond Cricket Club and London Welsh are based).

2.   Timing and punctuality
Kick-off for the first game will be at 9.30 a.m. and there will be a referee briefing at 9.15am that ALL clubs MUST attend. Everyone enjoys it more when tournaments run to time, so please ensure to arrive prompt and any time from 9.00am to allow players to warm up and be ready for the first matches. Strict time-keeping is key and we ask all teams, parents and coaches to help us run to time so all teams get to play their full quota of matches. We know it is an early start, especially for those coming some distance, however we would like to get all matches played as quickly as possible to ensure there is minimal standing around.

3.   Parking
There is extremely limited parking at the ground with slow entry and exit. With several hundred cars turning up we advise to car share wherever possible or use public transport.  The ground is only 10 minutes walk from Richmond rail station. The earliest arrivals at the ground will be able to park in the limited parking on site for a fee of £5. Cars parked at the ground will find they have a slow exit at the end of the morning so please be patient. We recommend the use of the pay and display car parks adjacent to and on the opposite side of the A316 from the club. “Pools on the Park” (Postcode TW9 2SF) and Old Deer park (Postcode TW9 2RA) which are a 5 minute walk from the grounds across the metal footbridge over the A316.  Please see example parking tariffs below. Please allow plenty of time to park, walk to the ground, locate your pitch and get ready. Better still, get the train to Richmond station and walk the 5 minutes to the ground!

4. Dogs
For obvious health reasons, dogs are not allowed in the Athletic Ground. If you bring a dog, please leave it in your car and ensure that it has sufficient air and water.

5. Pitch layout
This year for the first time we will be using pitches on both Old Deer Park and Richmond Athletic Ground. Pitch allocation is as follows and shown on the map below.

6. Catering
There is a cafe in the clubhouse where coffee, food and teas can be bought. The bars will of course be open after the tournament. Please stay and join us for some food or a drink afterwards; we are really aiming for a sociable and fun morning both off and on the pitch. You will find this is extremely concentrated rugby – a great opportunity for parents, grandparents etc to see the kids play full-on rugby without standing around for hours between games.

There will also be a London Scottish Parents homemade bake stand at both Richmond Athletic and Old Deer Park.   Our parents really know how to bake, so please do enjoy!

 

INFORMATION FOR COACHES

1.   Organisation

The tournament is being run on the day as a series of separate fixtures by the London Scottish age coaches and coordinators of each age group; there is no central coordination as such on the day and there will be no scoring. Your contact point will be the London Scottish coach or event coordinator for your age group, to be found at your age group’s pitch. In case of emergency please contact Mini Festival Co-ordinator Iain Whyte on 07833 294 611

2.   Registration

Coaches/managers – please complete your registration form no later than Saturday 13thOct (day before the festival). Registration will be handled within each age group so please email to your respective age group London Scottish team manager. This is a large event so we do not want to slow down the start-up process with registration on the day. A registration form can be found at the bottom of this note.

Please send the respective London Scottish Age Group Manager completed registration forms no later than 17:00hrs Saturday 13th October.

 

3.   Match order and timings
Kick-off of the first game is at 9.30a.m. sharp. Please refer to separate running order fixtures document which will be emailed out a few days prior to the event.

4.   Referees
It is important that each squad at each age group has one referee.  There will be a referee briefing at each age group’s pitch-side at 9.15 am. There will be a number of roaming coaches/referees from London Scottish however please note that these are only in case of emergency and ALL clubs MUST ensure to provide referees when their club/team is playing.

5.   Continuum and New Rules of Play
All age groups will play to the RFU “New” Rules of Play. The emphasis of this tournament is fun and all players should be positively encouraged throughout. Referees, coaches and spectators need to recognise in particular that the U9 age group are very new to contact and games will be refereed with this very much in mind. Under the New Rules of Play only the referee is allowed on the pitch with the players during a game. Other coaches must stand outside the marked pitch

6.   Rules on fair balanced play
This is a DEVELOPMENT festival and given that it is early in the season with many players new to the game, we ask all teams to provide teams of balanced ability. If a particular team is showing too much dominance then we may ask coaches to react accordingly. Safety and enjoyment of all involved must be paramount.

London Scottish will have in place three rules for this festival to ensure fair play;
a.   Every team to field teams of balanced ability
b.   Should one team show dominance then please substitute off stronger players allowing less strong players more game time
c.If team managers cannot provide balanced then London Scottish officials shall stop the game and by use of colour bibs split all players into two teams of mixed ability

7.   Additional Clarification for U7s
Please bear in mind that not only will this be the first festival our U7 age group will have played in, but it will also be many parents first festival.

As such, we would ask all Coaches, Team Managers and parents to remember that the kids participation in the Tournament is far more important than winning, and to behave with understanding and dignity at all times as per our ‘Spirit of Rugby’, just in case the event doesn’t run quite as smoothly as it has in the past.

8.   Maximum team sizes and game durations

9.   Medals
All participants will receive a very special, limited edition London Scottish medal. These will be distributed by your London Scottish coaches and coordinators at all age groups.

10.   Medical

There will be first aid facilities available on the day through two physios who will be located inside the clubhouse, accessible by a door on the right-hand end of the clubhouse (as you look at the front of the building). There will also be ambulance cover on site in case of any emergencies, this will be based at the front of the ground outside the old pavilion building. Phone numbers for each as follows should you need to contact them;
Physio; Karen O’Brien – 07715510467
Ambulance / Paramedics; Kevin Masters – 07780991664

11.   Emergencies
For visiting team coaches/managers, I can be contacted on Sunday morning from 8.00 a.m. on my mobile 07833 294 611. Parents of visitors should contact their own age group coach/manager.

12.   Cancellation
In the event that bad weather (or any other situation) threatens the Tournament, a decision will be made about cancellation by 18:00 on the preceding Saturday. We shall contact the main contact listed for each club in the event the tournament is cancelled. If you do not hear, it is on!

We look forward to seeing you all.  Enjoy!

Best regards

Iain Whyte
London Scottish Minis Chairman and Festival Co-ordinator
Mob; 07833 294 611       

Minis.festival@londonscottish.com        MinisChairman@londonscottish.com